Notification of professionals and organizations

This section covers reporting by organisations that have their own occurrence reporting system.

Those professionals who are part of these organizations will notify their organization through the channels and formats established in it. In turn, the organisation will be responsible for notifying EASA within 72 hours of becoming aware of the event. 

Notification by organisations to EASA, whether mandatory or voluntary, should be compatible with ECCAIRS and the ADREP taxonomy.

To report an event follow the steps below

1. If this is your first time reporting an event, read the sections of the Event Reporting System carefully to learn about the most efficient way to report an event and the protective and regulatory regime that applies to the process.
2. Complete the appropriate form.
    
   • Event related to aircraft operation
   • Event related to the airworthiness of the aircraft;
   • Event related to air navigation services and facilities;
   • Event related to aerodromes and ground handling services;
   • Event related to general aviation and non-complex aircraft. .
     
     If you have doubts when filling out the form, you can help yourself with the guides found in this link.

Organisations with ECCAIRS-compatible event management software, as an alternative to the form, can submit .e5x or .e5f files (ECCAIRS-compatible XML-based format)

3.  Send to the email address sucesos.aesa@seguridadaerea.es an email with the form or compatible file attached.

For any questions or queries you can write to the email of sucesos.aesa@seguridadaerea.es.

In which cases do I have to report an event?

In the event of an accident or serious incident, both the Civil Aviation Accident Investigation Authority and AESA must be notified.

If it is an event contained in the list of events to be reported, it must be reported to EASA. You can find the list in this link.

If it is not an event included in the list of events to be reported, but it is included in the safety priority areas identified in the Safety Management System (SMS) or equivalent of the organisation, or the event is considered to have a risk classification that requires preventive and corrective measures to be taken, EASA must also be notified.

If the event is not included in the above group, but can be considered relevant for aviation safety, AESA may be notified on a voluntary basis. Otherwise, the occurrence need not be reported. However, in case of doubt, AESA recommends reporting the event.

Notification forms for organisations

The forms according to the type of event are: 

• Operation of the aircraft;
• Airworthiness of the aircraft;
• Air navigation services and facilities;
• Aerodromes and groundhandling services;
• General aviation.

If you are in doubt when filling out the form, you can use the following guide.

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