Notification of UAS operators

This section includes notification by unmanned aircraft operators (UAS).

Those professionals who develop their activity as part of organizations, will make the notification to their organization within 72 hours from having knowledge of the event, through the channels and formats established in it. In turn, the organisation will be responsible for notifying AESA within 72 hours of becoming aware of the event.

Those professionals who do not carry out their activity as part of organizations, will make the notification directly to AESA within 72 hours from having knowledge of the event.

Occurrence reporting to AESA, whether mandatory or voluntary, should be compatible with ECCAIRS and the ADREP taxonomy.

To report an event follow the steps below

1. If this is your first time reporting an event, read the sections of the Event Reporting System carefully to learn about the most efficient way to report an event and the protective and regulatory regime that applies to the process.
    
2. Complete the appropriate form. 

• Form for UAS users: link.
  
  If you are in doubt when filling in the form, you can help yourself with the guide found at this link.

Organisations with ECCAIRS-compatible event management software, as an alternative to the form, can submit .e5x or .e5f files (ECCAIRS-compatible XML-based format).

3. Send to the email address sucesos.aesa@seguridadaerea.es an email with the form or compatible file attached.

For any questions or queries you can write to the email of sucesos.aesa@seguridadaerea.es.

When do I have to report an event as a UAS operator?

In the event of an accident or serious incident, both the Civil Aviation Accident Investigation Authority and AESA must be notified. 

On the other hand, all UAS operators are obliged to notify AESA of occurrences involving unmanned aircraft in which:

• a person has been fatally or seriously injured; or
• Other aircraft than unmanned aircraft have been involved

Additionally, UAS operators performing some of the following types of operations have additional mandatory reporting requirements:

• EASA operations - Certified category - Check list of mandatory events
• EASA Operations - Specific category, under operational authorisation - Check list of mandatory events
• Non-EASA-Indirect operations - Specific category, under operational authorisation - Check list of mandatory events. Non-EASA-Indirect operations are those non-EASA activities or services performed on behalf of a body vested as a public authority.
• Non-EASA operations - Firefighting (LCI) and Search and Rescue (SAR), in specific category outside standard scenario - Check list of mandatory events. These non-EASA LCI-SAR operations cover both indirect operations (those non-EASA activities or services carried out on behalf of a body invested as a public authority) and direct operations (those non-EASA activities or services carried out directly by a body invested as a public authority).

These UAS operators shall take into account the relevant list of mandatory occurrences and shall have an integrated system in their organisation for the treatment of these occurrences.

If the event is not covered by the above assumptions, but can be considered relevant for aviation safety, AESA may be notified on a voluntary basis. Otherwise, the occurrence need not be reported. However, in case of doubt, AESA recommends the occurrence reporting , the information provided by these notifications also contributes fundamentally to the improvement of aviation safety.