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Frequently asked questions

11. How can I download a new revalidation certificate?

To verify the information of a pilot license, download the latest Basic Data submitted and update the revalidation certificate you can follow the instructions below. Click here to access the instructions.

12. How do I know the status of my application?

To ACCESS YOUR APPLICATION OR FILE and to know the status of processing refer to Section 5 of the instructions associated with the procedures of Aircraft Pilot License Management (click here) or Helicopter Pilot License Management (click here) as applicable.

13. How can I rectify my request once I have been notified of the rectification?

To SUBSANATE, refer to Section 6 of the instructions associated with the Aircraft Pilot License Management (click here) or Helicopter Pilot License Management (click here) procedures as applicable.

14. How do I access notifications from AESA?

To COLLECT A NOTIFICATION ASSOCIATED WITH YOUR FILE, please refer to Section 4 of the instructions associated with the Aircraft Pilot License Management (click here) or Helicopter Pilot License Management (click here) procedures as applicable.

15. Why can't I access my notifications even though I have received the notification email of new notification and pulse in the associated link?

In case of failure to appear within the deadline, the notification will be rejected due to expiration 10 days after the notification and will not be accessible through the link provided in the notification email:

Fig 1​

When this happens we can access it through direct access to the collection of notifications from the AESA website:

IMPORTANT: access will be through Notifications received and NOT Notifications pending.

fig 2​

16. Why when I agree to make a telematic request to manage my pilot license or to view the content of my license does not identify me as the holder of that license?

In the EASA Database, each pilot licence is associated with an identifier of the holder of the licence, which may be: NIF, NIE, identification system of other EU countries and Passport.

This means that in order to view the content of a licence you have to identify yourself with the same identification number as the one in AESA associated with your licence.

The system will not detect the existence of an associated license when it has been identified with an identification number other than that associated with its license. Some examples:

  • The license was issued associated with a passport number and has been identified with a TIN
  • Being a non-Spanish passport holder you have renewed your passport and are using the e4F access associated with your new passport that is not listed in AESA as your new identifier.
  • The license was issued associated with a non-Spanish passport number and has been identified with an NIE

 

In these cases it is necessary that you make a request so that at AESA we change the identifier associated with your license. To make such a request please refer to the FAQ:

How do I process a telematic request to change the EASA identifier associated with my pilot licence?

18. Can I process the ‘Accreditation Certificate Application for ATPL Prerequisites and Experience’ through the Aeroplane or Helicopter Pilot License Management Procedure (as applicable)?

No, the application for the accreditation certificate of prerequisites is made by sending the corresponding application instance along with the documentation indicated in it through a GENERAL APPLICATION available on the AESA website:
 

If submitted on paper, applications may be submitted in any official register of the State administration (Article 16 of Law 39/2015). And it must be directed to the Professional Flight Licensing Service.

Professional Flight Licensing Service

STATE AIR SECURITY AGENCY
Paseo de la Castellana, 112
28046 Madrid
Phone: +34.91.396.81.30

19. Can I process the ‘Application for authorisation to carry out the skill test for the acceptance of type rating recorded on a licence issued by a third country’ through the Pilot License Management Procedure?

No, the request for authorization to carry out the skill test aimed at the acceptance of type rating recorded in a license issued by a Third Country, is made by sending the corresponding application instance together with the documentation indicated in it through a GENERAL APPLICATION available on the AESA website:
 

If submitted on paper, applications may be submitted in any official register of the State administration (Article 16 of Law 39/2015). And it must be directed to the Professional Flight Licensing Service.

Professional Flight Licensing Service

STATE AIR SECURITY AGENCY
Paseo de la Castellana, 112
28046 Madrid
Phone: +34.91.396.81.30

20. How do I submit my License Validation application?

The request corresponding to the type of validation to be requested is made by sending the corresponding request instance together with the documentation indicated in it through a GENERAL APPLICATION available on the AESA website:

You can consult the application forms in the web section Third Country Licensing Holders ICAO | AESA-State Aviation Safety Agency - MTMS

If submitted on paper, applications may be submitted in any official register of the State administration (Article 16 of Law 39/2015). And it must be directed to the Professional Flight Licensing Service.

Professional Flight Licensing Service

STATE AIR SECURITY AGENCY
Paseo de la Castellana, 112
28046 Madrid
Phone: +34.91.396.81.30