Frequently asked questions

The CAP Agreement generates these documents:

• Proposal of the corrective action plan (PPAC)
  • Prepared by the inspected party and including the measures to be taken to remedy the non-conformities or observations, deadline for implementation and responsible for compliance with that remedy.
• PPAC Assessment Report ( IVPPAC)
  • Prepared by EASA, where the CAP proposal sent by the inspected party is analysed and if necessary amended.
• Submissions to IVVPAC
  The inspected party may, if deemed appropriate, submit any relevant observations or allegations.
• Corrective Action Plan ( CAP)
  It is issued by EASA, once the final CAP document has been agreed with the inspected party, which sets out the measures, deadline for implementation and responsible for compliance with the corrections of the non-conformities or observations found during the inspection.

  
  On the image, in green the documents issued by EASA, in orange, which, where appropriate, must be drawn up by the inspected

• In the inspection process, the following documents are mainly generated:
  • Order of action: AESA appoints inspectors and actuary staff, authorising them to carry out inspections of certain facilities during the current year.
  • Communication on the opening of inspection activities (CIAI): The inspected person is informed of the type of inspection, dates and regulations governing the inspection.
  • Designation of inspection team (DES): The inspected person is informed of both the inspection activities to be carried out and the staff responsible for carrying out the inspection and each action.
  • Submission of Request for Documentation (CSD): AESA requests the inspected party to send certain documentation for the purpose of carrying out the inspection.
  • Response of documents requested by the inspected party at the beginning of the inspection in response to the Request for Documentation Communication (CSD) sent by AESA.
  • Following the documentary or on-the-spot audit, EASA issues the Diligence of Inspection Actions for Claims (DAI), which establishes the non-conformities or observations found, and urges the inspected person to express their agreement or disagreement with the inspection measures carried out, and may, if deemed appropriate, make any relevant observations or allegations.
  • Reply of allegations to DAI. The inspected person expresses his or her agreement or dissatisfaction with the inspection measures carried out and, if he deems it appropriate, makes any relevant observations or allegations.
  • Following the receipt and examination of the statements of the inspected person, EASA issues the report terminating the inspection phase, which includes the assessment by EASA of the allegations made by the inspected person, and which, where appropriate, finds a series of non-conformities or observations and requests the inspected person, in order to correct them, to draw up a “Proposal of Corrector Action Plan” (PPAC) that includes the measures to be taken to remedy these non-conformities or observations, in addition to the deadline for implementation and the person responsible for complying with it.

In the image, in green the documents issued by EASA, in orange, which must be prepared, where appropriate, by the inspected.

From lesser to greater severity: observations, non-conformities level 2, non-conformities level 1.

The main practical difference in the framework of an inspection is that observations do not have to be formally remedied (voluntary remedy), whereas non-conformities require a corrective action plan to be established.

The corrective action plan (CAP) and the associated files (Excel file). These forms are given to the inspected party when the CAP is communicated. It is not considered complete the delivery of documentation without providing these forms duly completed.

Yes, as long as there is a justifying cause. And the request is processed before the expiry of the date established in the corrective action plan (CAP). Requests for a change of deadline will not be accepted after the deadline for communication of corrective action established in the CAP has expired.

No. Unsigned documentation is not considered to be evidence of a reliable correction. Drafts are not accepted. The documents must be the definitive ones, already revised and signed by the corresponding responsible persons.

In the case of receiving a report with no non-conformities, or with only observations, it is not necessary to propose corrective actions.

In case non-conformities (at any level) have been detected, corrective actions need to be proposed.

They can be communicated at any time once the relevant evidence of cure has been gathered.

The scope of the inspection of central services is that of their manuals (operation, SMS, maintenance, etc.) and the application of those procedures that the organisation carries out centrally.

First of all, we will contact the usual interlocutors of the inspected organisation to request the necessary preliminary information for the start of the inspection. With this initial contact, we also inform them of the planned date of the inspection and its scope.

Subsequently, and when the notification of the initiation of inspection actions (CIAI) is notified, the inspection formally begins.