What documents are generated in the inspection process?

• In the inspection process, the following documents are mainly generated:
  • Order of action: AESA appoints inspectors and actuary staff, authorising them to carry out inspections of certain facilities during the current year.
  • Communication on the opening of inspection activities (CIAI): The inspected person is informed of the type of inspection, dates and regulations governing the inspection.
  • Designation of inspection team (DES): The inspected person is informed of both the inspection activities to be carried out and the staff responsible for carrying out the inspection and each action.
  • Submission of Request for Documentation (CSD): AESA requests the inspected party to send certain documentation for the purpose of carrying out the inspection.
  • Response of documents requested by the inspected party at the beginning of the inspection in response to the Request for Documentation Communication (CSD) sent by AESA.
  • Following the documentary or on-the-spot audit, EASA issues the Diligence of Inspection Actions for Claims (DAI), which establishes the non-conformities or observations found, and urges the inspected person to express their agreement or disagreement with the inspection measures carried out, and may, if deemed appropriate, make any relevant observations or allegations.
  • Reply of allegations to DAI. The inspected person expresses his or her agreement or dissatisfaction with the inspection measures carried out and, if he deems it appropriate, makes any relevant observations or allegations.
  • Following the receipt and examination of the statements of the inspected person, EASA issues the report terminating the inspection phase, which includes the assessment by EASA of the allegations made by the inspected person, and which, where appropriate, finds a series of non-conformities or observations and requests the inspected person, in order to correct them, to draw up a “Proposal of Corrector Action Plan” (PPAC) that includes the measures to be taken to remedy these non-conformities or observations, in addition to the deadline for implementation and the person responsible for complying with it.

In the image, in green the documents issued by EASA, in orange, which must be prepared, where appropriate, by the inspected.